Can I Combine Business and Leisure Travel and Still Qualify for Tax Breaks?
The IRS recognizes that not all travel is strictly business or solely leisure. However, when travel combines both purposes, the distinction between business and personal time becomes critical for determining deductibility. And, yes, it’s up to you to identify the tax breaks and get the details right.
The best course of action is to consult with your tax advisor to clarify how personal time affects the tax deductibility of business travel. Nuances such as the amount of time spent on specific activities, where and how you travel, and how expenses are billed can make a significant difference.
Generally speaking, business owners can fully deduct reasonable transportation and lodging, and partially (at 50%) deduct meals and entertainment if more days are spent working than not, by at least 75%. If a trip is primarily for leisure, only expenses directly associated with work are deductible (like a business lunch, enhanced wifi, or the cost to rent space at a co-working facility for the day).
What About Working from a Cruise Ship?
Love cruises? You don’t necessarily have to say goodbye to tax breaks while on the open seas, but special rules do kick in.
If the trip is primarily for leisure, the same rules apply as above—only business-related expenses are eligible. However, if the cruise is connected to a business need (particularly if the cruise itself is the venue for a business conference or seminar), more can be deducted. The IRS allows a deduction of up to $2,000 per year for attending business-focused cruise trips as long as they involve only domestic U.S. cruise lines and points. Otherwise, a special per diem rate of twice the maximum federal daily expense rate applies. How expenses are incorporated into the bill affects your full or additional tax opportunities (for instance, whether meals and entertainment are included in the full package or are itemized), so pay attention to those details.
And if you believe that working in international waters from a cruise ship or a different country is a great way to avoid having to pay federal income tax, think again. As a U.S. citizen or permanent resident, it doesn’t matter where you work: The IRS will want a cut of your “worldwide” income. That being said, you could look into certain foreign earned income exclusions and/or foreign income tax credits.
What About Nexus When Working on Vacation?
Many employees and employers overlook state and local income tax rules when working remotely while traveling, particularly on short trips. But for those on payroll (which may include yourself) as well as the self-employed, working from a different state while on vacation, even temporarily, may create a “nexus” in that jurisdiction, potentially triggering additional income tax filing requirements. Working in foreign countries, too—even from a cruise ship docked at overseas ports—can create a local tax liability.
To avoid surprises at tax time, talk to your tax advisor before working out of state or out of the country. If you have an HR or payroll advisor, consult with them as well about any potential payroll ramifications and educate your employees on being clear and open about working while on vacation. Unplugging while taking time off is a great way to recharge, but it can also do wonders for business compliance.
By planning carefully, maintaining excellent records, and seeking professional advice, you can blend business and pleasure without running afoul of IRS regulations or state tax authorities.
Stay compliant—and reap legitimate tax savings—with preparation and clear boundaries between work and play. Feel free to contact us with questions.
July 29, 2025
Photo purchased from Adobe Stock
